Privacy notice for applicants

Information regarding the processing of personal data of applicants in accordance with Articles 12, 13, 21 GDPR

We take the protection of your personal data very seriously. We process your data in accordance with the provisions of the EU General Data Protection Regulation (GDPR) and the Bundesdatenschutzgesetz (BDSG) [Federal Data Protection Act]. Below, we inform you about the processing of your data in accordance with Articles 12, 13, 21 GDPR.

Who is responsible for data processing? (Art. 13 clause 1 a, b GDPR)
The entity responsible for data processing is:

AENGEVELT Immobilien GmbH & Co. KG
Kennedydamm 55, 40476 Düsseldorf
Phone no.: +49 (0) 211 – 8391 - 0
E-mail: kontakt@aengevelt.com
You can address questions concerning data protection to:

AENGEVELT Immobilien GmbH & Co. KG
To the Data Protection Officer
Kennedydamm 55, 40476 Düsseldorf
Phone no.: +49 (0) 211 – 8391 - 276
E-mail: Datenschutz@aengevelt.com

For which purposes and on which legal bases do we process your personal data? (Art. 13 clause 1 c, d, and 2 f GDPR)

We process your data that you have provided us with as part of a job application following a job opportunity listing or on own initiative or which we obtained from publicly accessible sources in accordance with Art. 6 clause 1 b GDPR and in accordance with section 26 clause 1 BDSG in order to assess possible employment. You can send us your application documents by post or by e-mail or you can use our online application form on our website.

Furthermore, we process your personal data if we have a justified interest in saving these in accordance with Art. 6 clause 1 f) GDPR, for example in case of internal analysis of an application process or in case of defence against claims under the AGG [Allgemeines Gleichbehandlungsgesetz, General Equal Treatment Act]. 

We will not use your data in any form for automated decision-making or profiling.

Who receives your personal data? (Art. 13 clause 1 e, f GDPR)

In general, we do not disclose personal data to third parties, unless you have granted your consent to doing so or unless disclosure is required due to a corresponding legal provision. If we outsource parts of data processing to third parties by way of contract processing, we conclude corresponding contract processing agreements with these suppliers in accordance with Art. 28 GDPR.

Within our company, only the Human Resources Department, the Management, and possibly your future superior will have access to the application documents.

We will process your data exclusively in Germany and have no intention of processing the data abroad.

For how long do we store the data? (Art. 13 clause 2 a GDPR)

If you send us your application documents on your initiative, we will ascertain whether we have a job opening available to begin with. If this is not the case, your documents will be deleted immediately or, if you have contacted us by post, they will be returned to you. We will only save a copy of the rejection letter.

If you apply following a job opportunity listing as part of the application process and if we do hire you for our team, we will archive or store your data with the personnel files in accordance with legal provisions. If our decision does not fall on you, well will save and archive your documents for no more than 6 months by way of justified interest (Art. 6 clause 1 f GDPR) for legal defence purposes regarding claims under the AGG.

It may be that we initially have no option for offering you a position, but that we would still like to remain in contact with you. In this case, we will only save your application if you have granted us consent to do so in advance.

We store data that we process based on your consent until consent is revoked or for no more than 2 years.

We store data that we process based on a justified interest for as long as the justified interest applies.

What are your rights and obligations? (Art. 13 clause 2 b, c, d, e GDPR)

Each data subject has the following rights:
in accordance with Art. 15 GDPR the right to information
in accordance with Art. 16 GDPR the right to correction
in accordance with Art. 17 GDPR the right to deletion
in accordance with Art. 18 GDPR the right to limitation of processing
in accordance with Art. 20 GDPR the right to data transferability
in accordance with Art. 13 GDPR the right to file a complaint with the supervisory authority in charge 
in accordance with Art. 7 clause 3 GDPR the right to revocation of any consent granted at any time with effect for the future

Additionally, you have a right of objection, which we will explain in more detail at the end of this privacy notice.
If you would like to exercise your rights, please contact the Data Protection Officer (see above for contact details) in writing (by post or e-mail).

Supervisory authority in charge

Landesbeauftragte für Datenschutz und Informationsfreiheit
Nordrhein-Westfalen
Street address: Kavalleriestr. 2 – 4, 40312 Düsseldorf
Postal address: PO Box 20 04 44, 40102 Düsseldorf
Tel.: +49 (0) 211/38424-0
E-mail address: poststelle@ldi.nrw.de

You are submitting your application to us based on your own free will. There is no legal or contractual obligation at the time of application. Without submission of application documents, you cannot be included in the applicant selection procedure. Accordingly, we cannot offer you an employment contract without your application documents.

If you have further questions regarding data protection, please contact our Data Protection Officer under the contact details set out above.

Information on your right of objection in terms of Art. 21 General Data Protection Regulation (GDPR)

You have the right, based on reasons stemming from the situation particular to you, to object at any time to the processing of personal data relating to you subject to Article 6 clause 1 f GDPR (data processing based on balancing of interests); this also applies to any profiling in terms of Article 4 no. 4 GDPR that is based on this provision.

If you lodge an objection, we will no longer process your personal data, unless we can prove mandatory reasons worthy of protection for processing that supersede your interests, rights, and freedoms or if processing serves the purpose of asserting, exercising or defending legal claims.

Objections can be filed without formal requirements and should, where possible, be addressed to our Data Protection Officer (see above for contact details).